--- title: How I Created a Recurring Meeting in HubSpot Using Zapier and Google Calendar description: Learn how to create a recurring meeting in HubSpot using Zapier and Google Calendar. Follow a step-by-step guide to automate your scheduling process. image: https://www.whimpact.co/hubfs/2024.06.26%20whinsight%20thumbnail.png --- [Skip to content](https://www.whimpact.co/wh1nsights/how-i-created-a-recurring-meeting-in-hubspot-using-zapier-and-google-calendar#main-content) [![whimpact logo](https://www.whimpact.co/hs-fs/hubfs/whimpact%20logo.png?width=333&height=250&name=whimpact%20logo.png)](https://www.whimpact.co) - [About WHI](https://www.whimpact.co/about) - [Learn - WHInsights](https://www.whimpact.co/wh1nsights) Open main navigation Close main navigation - [About WHI](https://www.whimpact.co/about) - [Learn - WHInsights](https://www.whimpact.co/wh1nsights) - [Start Your Assessment](https://www.whimpact.co/whintensive) [Start Your Assessment](https://www.whimpact.co/whintensive) Jun 26, 2024 3:58:57 PM # How I Created a Recurring Meeting in HubSpot Using Zapier and Google Calendar ![Picture of Ryan Schweighart](https://www.whimpact.co/hs-fs/hubfs/Chat_photo-1.jpg?width=50&name=Chat_photo-1.jpg) [Ryan Schweighart](https://www.whimpact.co/wh1nsights/author/ryan-schweighart) Be a hero and share this WHInsight: [Share this page via Email](mailto:?body=https://www.whimpact.co/wh1nsights/how-i-created-a-recurring-meeting-in-hubspot-using-zapier-and-google-calendar) [facebook-f icon](http://www.facebook.com/share.php?u=https://www.whimpact.co/wh1nsights/how-i-created-a-recurring-meeting-in-hubspot-using-zapier-and-google-calendar) [Share this page on LinkedIn](http://www.linkedin.com/shareArticle?mini=true&url=https://www.whimpact.co/wh1nsights/how-i-created-a-recurring-meeting-in-hubspot-using-zapier-and-google-calendar) [Share this page on Twitter](https://twitter.com/intent/tweet?url=https://www.whimpact.co/wh1nsights/how-i-created-a-recurring-meeting-in-hubspot-using-zapier-and-google-calendar) Hi, I'm Ryan Schweighart, founder of Whole Hart Impact. In today's WHInsight, I'll show you how to book a recurring meeting from HubSpot using Google Calendar and Zapier. ### Scenario Setup Imagine you run a cleaning company. When a client inquiry comes through HubSpot, you schedule an initial cleaning. You then want to turn this into a recurring meeting. ### Step-by-Step Guide 1. **Booking the Initial Meeting:** - Go to the scheduling part of HubSpot. - Assume an estimate form has been submitted and the information is gathered. - Select the client and book the initial cleaning. - Choose the date, time, and duration (e.g., July 15th, 3-hour cleaning). - Add the client’s address and set reminder emails if needed. - Save the meeting. 2. **Setting Up Recurrence with Zapier:** - Use a new engagement in HubSpot as the trigger step. - Set the type of engagement to "meeting". - Add a filter step to ensure it’s for the initial cleaning. - Use formatter steps to add one week to the start and end times. - Retrieve the contact's name and email. - Create a detailed event in Google Calendar using the formatted dates and contact information. - Set the recurrence pattern (e.g., biweekly). 3. **Automation and Finalization:** - Save the Zap and wait for it to trigger (depending on your Zapier plan, this could take 1-15 minutes). - Verify the initial and recurring meetings in Google Calendar. ### Pro Tips - Pass a URL to the HubSpot record into the calendar invite for easy access. - Customize the recurrence frequency using a lookup table if needed. That’s it! You’ve now set up a recurring meeting system using HubSpot and Zapier. If you have any questions, feel free to reach out or leave a comment below. Bye for now! 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