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HubSpot implementation for organizations with less than 10 office employees

What I do

When implemented properly, HubSpot allows you to deliver results to your clients faster and easier without sacrificing quality.

Hi, I'm Ryan Schweighart, founder of Whole Hart Impact. I am ready to help you implement HubSpot properly.

help for virtual small businesses

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"Why should I listen to you?"

I am a HubSpot Gold Solutions Partner as an organization of 1

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I am a HubSpot Community Champion

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I love learning, practicing, and sharing that knowledge

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Your problems I want to undo

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Too much software creates a web of complexity

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Business consulting tactics and jargon are exhausting

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Automation and AI is a scary black box

My solutions brought into view

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Simplify your software into HubSpot so your clients and employees are less overwhelmed

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Simplify your messaging so more people buy from you, repeatedly.

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Simplify your operations with automation and AI so you can solve bigger problems (or work less 🙂).

You'll go from... to...

  • Go from tech turmoil to software simplicity.

  • Go from growing pains to growth without the pains.

  • Go from messaging messiness to communication clarity.

  • Go from fire drills to proactively solving problems.

  • Go from client silence to clients telling others about your organization.

  • Go from pain in the a$$ clients to only helping your ideal, best clients.

Answers to FAQs

What makes you different from other people that help with HubSpot and/or Zapier?
Who knows? I have never worked with or for an agency. My background is in petroleum engineering. After nearly a decade as a production and reservoir engineer, I learned to solve problems to generate results that translated to the bottom line. That is what I want to do for you. My objective is to deliver results that translate to your bottom line. To do this, we will leverage HubSpot and likely Zapier to simplify your client operations into something that can grow your profit without the need to grow your team.
How much does it cost?

Early mover discount is $3,400 per month. There is only 1 more spot available at this rate before it increases to $5,100.

For those interested, I would love to discuss performance based compensation.

I rarely do hourly rates, as I'm more focused on work output instead of running up hours worked.

My WHInsights are free: https://www.whimpact.co/wh1nsights

Do you offer a guarantee?

Yes, I offer a conditional 100% money-back guarantee for the WHIntensive portion, which is the first 30 days of WHImplementation.

Click the Learn More button below for more details.

How does the engagement work?

Click the Learn More button below for all the details.

How can I get started?

Click the Begin Your Transformation Now button below to get started. You can send me some basic information via form or you have the option to set up a quick virtual chat with me. 

This consultation is free, and I will be in touch after receiving your information.

Or, introduce me to an organization that needs help with HubSpot ->

Strategize Your Business

Gain clarity within your organization by letting me solidify your vital metrics, map your client touchpoints and awareness areas, establish your org's identity, elevate your offer, build individual dashboards for your employees, and clarify your employee's performance.

Systemize Your Busyness

Gain simplicity with your systems and processes by letting me perform an automation evaluation, complete a software audit, evaluate your internal/external communication, recurring meetings, and file organization. Then, I will implement any and all of my recommendations.

Humanize Your Experience

Gain certainty with attracting your people by letting me build out your website, knowledge base, surveys, customer portal, marketing campaigns, sales process, and reports/dashboards all within HubSpot to increase the worth of your clients and employees.

Make Your Service Business Sellable 🤝

Team Up with Me: WHImplementation

$6,800/mo (75% off discount available)

Main Outcome: Implement recommendations from WHIntensive and buildout HubSpot Hubs.
Length: 6-12 months
Here's how it works:

  • First six months, we will focus on building out HubSpot's Service, CMS, and Commerce Hubs.

  • Second six months (if needed), we will focus on building out HubSpot's Marketing, Sales, and Operations Hubs.
  • Throughout, I will implement recommendations from the WHIntensive and build automations with Zapier connecting your systems.
Learn More

WHIntensive

Start with a 30 day intensive to begin strategizing your business and systemizing your busyness.

WHImplementation

If we are a good fit and you intend to use HubSpot, let's engage in a 6 month commitment.

WHInsurance

Receive 6 months of support for items implemented during WHImplementation.

WHIntegration

(Must Qualify) If you want to run a robust marketing campaign, I will perform that for you over a 6 month period concurrent with WHInsurance.

So, it would be a 12 month engagement, in addition to the one month intensive.
I work remote from Oklahoma City to support businesses across the USA.
For service details, click/tap on the header to expand the sections below:
1) WHIntensive

No Commitment, 30 Day Intensive

Every engagement starts here. In this phase, we will take the first steps to strategizing your business and systemizing your busyness. The objective here is to determine if we are a good fit for a long-term engagement.
 
Hop over to this page for more details: https://www.whimpact.co/whintensive
2) WHImplementation

1-on-1 Implementation for 6 months

In this phase, I will implement the items from our WHIntensive. Our main objective is to systemize and automate every major and minor portion of your client journey map. In order to engage in the WHImplementation, we will need to be using HubSpot. If HubSpot is not a good solution for you, I will not recommend it.

With your input, I will:
  • Implement HubSpot Service Hub, including:
    • User Onboarding
    • Technical Setup
    • Custom Properties Buildout
    • Ticketing Setup
    • Conversation Setup
    • Inbound Calling Setup
    • Knowledge Base Buildout
    • Customer Portal Buildout
    • Reporting and Dashboards Generation
    • Workflow Generation
  • Implement HubSpot CMS Hub, if needed
  • Bring it all together with automations using Zapier.
3) WHInsurance

1-on-1 Support for 6 months minimum

Note: If you move forward with WHIntegration, the WHInsurance phase will run concurrently with the WHIntegration phase.
 
At this point, we've done a lot. Let's make sure it sticks and everything works as intended.
 
In this stage, I will:
  • troubleshoot and support anything I have implemented during the WHImplementation phase.
WHIntegration (must qualify)

1 marketing campaign for 6 months

Note: You must complete 6 months of WHImplementation to qualify for the WHIntegration package.
 
At this stage, your capacity for new clients is at an all time high. Now that we've strategized your business and systemized your busyness, it's time to take advantage of your increased capacity. Here, I bring it all together with a robust marketing campaign. Some people call it shock and awe. Some people call it tease, whisper, shout. My aim is for you to call it effective.
 
With some support from your team, I will:
  • Implement HubSpot Marketing Hub and/or Sales Hub, including:
    • User Onboarding
    • Technical Setup
    • Blog Generation
    • Landing Pages Buildout
    • Ads Setup
    • Forms Buildout
    • Social Setup
    • Email Marketing Support
    • Sales Emails Support
    • Playbooks Buildout
    • Meetings Setup
    • Templates Generation
    • Quotes Support
    • Reporting and Dashboards Generation
    • Workflow Generation
  • Execute a 3 stage marketing campaign:
    1. Plan the campaign
    2. Prepare the campaign
    3. Execute the campaign

🚨 I only have 3 openings available, so I can deliver for my clients 🚨
This is your opportunity to work directly with me.
I have plans to hire a team and significantly reduce my personal one-on-one implementation services.

Still have questions? 🤔

Click the question to see the answers.

How much does the engagement cost?

I use a hybrid pricing structure to align our objectives.

First off, the WHIntensive is $6,800 for the 30 days. Click on any of the solid buttons nearby to see if there's a discount still available.

Ready to gain support implementing the items from our WHIntensive?

For WHImplementation and WHIntegration:
The hybrid stucture = $6,800/mo + 5% of revenue above our established baseline

For WHInsurance:
$1,500/mo + 5% of revenue over our established baseline

I'm willing to discuss a flat monthly rate, or an adjusted fixed rate and revenue share percentage.

Tell me more about the engagement. What should I expect?

Expect to start fast and create results that last. You will receive one-on-one support from me. I will be in the trenches implementing solutions.

Everyone begins with a no commitment, 30 day WHIntensive. In the WHIntensive, we will start with solidifying your business strategies and bring clarity to your business numbers AKA strategize your business. Then, we will focus on improving your internal/external client fulfillment AKA systemize your busyness.

If HubSpot is the right solution for you, and we want to engage, your WHImplementation will begin. I will perform the heavy lifting to implement the items from our WHIntensive over a six month period. Then, I will support and troubleshoot everything I put together in the WHImplementation for another six months at a lower rate.

The WHIntegration phase you must qualify for by completing the WHImplementation phase. After WHImplementation, your capacity for serving clients should be at an all-time high so we will run marketing campaigns to bring in more clients AKA humanize your client experience.

Having a designated contact from your team I can engage with will significantly improve the speed of the results.

My delivery mechanism would look like this:

  • One on one implementation support; I will do most of the work.
  • Delivery and work will be done in your systems (either Microsoft or Google) plus HubSpot.
  • You will have full access to me; in fact, the more we stay engaged the better the engagement will be.
  • I will do most of the work but your input and engagement will be vital to generating the best results.

Reach out to me to get an in-depth, behind-the-scenes look at how we would focus on growing the value of your business. My contact info is below.

What kind of small businesses do you work with?

Small businesses that sell a service doing more than $250k annually in revenue with less than 20 employees that believe in the value of technology.

I have worked with law firms, escape room centers, oil and gas companies, and SaaS companies.

Your business doesn’t have to be 100% remote, but you need to believe in the power of using technology to gain leverage.

Who are you anyways?

With a background in petroleum engineering, I am a driven problem solver that wants to create a lasting, positive impact.

I believe combining the right people and the right systems is the key to advancing your impact.

I love using technology to help businesses become a human machine so they can spend less time doing what they hate and more time doing what they love.

Scroll down for more information about my story.

OK, I’m still not 100% sold but want to chat. How do I get in touch with you?

Use any of the contact buttons below.